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AMWJ t1_j98ne9k wrote

I used to do this as the Treasurer of several MIT clubs, for events we'd run. MIT specifically told us we should say this was a tax exempt purchase, and to provide the appropriate document to the restaurant we were ordering from. We'd have to make the payment with our own credit card, and log the expense with the receipt to get reimbursed.

It was kind of a big deal to us broke college students, because we might not get reimbursed for tax on the order - MIT would (sometimes) say that tax shouldn't have been taken if we followed the correct process, so they wouldn't pay for it. For a $1000 catering order, that meant something.

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onerandomtask OP t1_j98wqlb wrote

Funny after I posted this I was hanging out with a friend who happens to know these things and he def mention that it’s mostly for catering and business meals but they have to get pre-approved and have a P-card or a corporate card. Which he actually had one on hand and showed it to me. So I’m for sure gonna call Harvard and figure out what is the proper way to handle this in the future.

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AMWJ t1_j9980im wrote

Sweet! Glad this could add some context! I would hope that any student or faculty would be understanding that you don't know how to process their documentation, if you asked them for someone you could contact to figure this out.

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